2009-2010 Passed Motions

September 2006

December 2006

May 2006

May 30, 2009 Board Minutes

I.            Call to Order  12:41

II.         Approval of Agenda – January 26^th, 2008

Motioned by Sue Barnd

Second by Deanne

Agenda is approved

III.       Approval of Minutes – November 10^th, 2007

Minuets approved with the amendment to the motioned passed on the second new business item.

IV.       Budget

COBiz

            Checking                     $78,007.22

            Money Market             $25,072.24

            CD                               $25,204.05

CSECU           

            Savings                                    $1,940.26

            Money Market             $18,021.47

            CD                               $20,006.78

Report of line items submitted to the board in writing

Submit Board travel vouchers on May 31st

V.         Reports of Standing Committees

                                                 a.      Advocacy – Clay Ellis

                                                b.      Professional Development – Terry Jones

Silent Auction

            Letter to go out soon about donations for Silent auction. 

            Contribution sheet to be accompany with letter

            Each Board member to silicate one donor

Money to be used for future professionals to attend convention and central district

                                    Web Designer

                                                This group works with non-profits

                                                Similar to Myspace

We can modify the site to look the way that we want it.  After being trained Two people trained

Management tools, the ability to post videos, PowerPoint’s and others

$3,500 to build the website

$50 a month to run

April 1^st should be when it is up and running

                     Web editor will be a presidential appointed position

         Coming Up

                     First tee PGA Golf Curriculum

                     Dance All Day

                                                 c.      Leadership – Deanne Parker

Restructoring committee to make it an oversite committee

            Still Finish op codes and by laws

            Oversee the journal

                        Articles and advertisements

            Assist convention committee

            Assist all other committees including the executive committee

                                                d.      Convention-

Keystone versus Crown Plaza for this convention

No go at the OTC

VI.       Reports from Appointed Members/Chairs-Chair-elects/Officers (verbal reports        limited to 5 minutes)*

                                                 a.      ED                                                                        Randy Erickson

Joint projects the pulse is a newsletter and has Jump and Hoops totals.  Michelle and Diane should be ranked for dual Events

Talked to other ED’s about CVENT

Transitioning into using this service

                                                b.      Treasurer                                                   Suzan Metz

Submitted in writing to the board

                                                 c.      President                                                   Anna Mead

Trying to get convention site chosen

                                                d.      Past President                                            Kathleen Kinkema

Complied evaluation information

CVENT discussions

Randy’s evaluation done

Convention manager is on hold

Session proposal forms for next convention

CD Advocacy committee

Teachers of the year will be recognized at CD

Sally Shear discussions to have CD in 2012

                                                 e.      President-Elect                                          Karen Marley

Diane Schock has won CD AD of the Year moving on to AAHPERD

NASPE and NIAAA are putting together a exemplimary AD position.  Similar to Stars for AD’s. 

Articles brought in for coaches.

                                                  f.      Lobbyist*                                                   Rick Metz

                                                 g.      Joint Projects*                                           Melanie Hood

                                                h.      Journal                                                       Terry Jones & Joe Bishop

Submissions for articles are needed a month in advance.  Human Kinetics will be handeling the Journal.  Trying to link it up with the launch of the new website.                                         

VII.     Unfinished Business – any carryover from November meeting

VIII.    New Business

                  Megan Stenbeck is the new parliamentarian

Motion to co-sponsor the 2012 Central District convention in Colorado Spring

      Motioned by Kathleen Kinkema

      Second by Sue Barnd

      Motion Passes with an abstain from Kathleen Kinkema

Motion to move $25,000 from the checking account to the Money Market account.  Susan and Randy will do a cash flow analysis and develop a strategy and report by the next meeting.

      Motioned by Sue Barnd

      Second by Karen Marley
      Motion Passes

Motion to contract with CVENT for convention registration for 4 years

      Motioned by Brent Berninger

      Second by Karen Marley

            Motion Passes

Motion for COAHPERD to give the treasure permission to send card/gifts to any former or current board member as executive committee sees fit.  Not to exceed $100

            Motioned by Anna Mead

            Second by  Kathleen Kinkema

            Motion Passes  

IX.       Announcements

• Next board meeting is April 19th, 2008  
• Deadline for journal items, articles: January 2008?
• Central District Convention: March 6-8, 2008 in Omaha, Nebraska (early bird deadline was December 31, 2007)
• AAHPERD National Convention: April 8-12, 2008 in Fort Worth, Texas (early bird deadline was January 15, 2008)

X.        Adjournment 2:26

I.             Call to Order  12:57 

II.           Approval of Agenda – January 27, 2007

Motioned: Nhu Caiozzi

Second: Sue Barnd

III.         Approval of Minutes – November 11, 2006 (available at meeting),  January 27^th, 2007        (attached)

Motioned: Nhu Caiozzi

Second:  Sue Barnd

IV.        Budget Report – Suzan

Presented in writing and through email by Suzan Metz

V.          Reports of Standing Committees

                                                  a.      Advocacy –  Ellis

Advocacy committee worked on a plan to get every district to answer the survey that we came up with last meeting.  We worked it out with Nhu to have the PE club at Metro call all the districts that have not responded.  We had a list of the schools that had not responded, so we split the list up, and made sure it was current.  We hopefully will have the information that we need for Rick by next meeting.

                                                 b.      Professional Development – Jones

Upcoming Events

            Bane McCracken June 15^th

            Denver Summer Institute June 18^th-20^th

            Bal-a-Vis-x June 23^rd-24^th

            Naspe Summer Institute July 23^rd-24^th

Feedback from Jim Cain Workshop

            Needed COAHPERD rep. at Registration

            “Thank You” Gift

            Certificate for continuing education credit

            List of Participants

COAHPERD Web Page- Joe Bishop, Andy, Bill

Review workshop application form

2007-2008 district professional development days (tabled)

Budget

            Recommendation for next year’s budget

            $10.00 per membership or % of convention to be used for

professional development

                                    Contact colleges about future professional development (Nhu)

                                                  c.      Leadership – Morrison

We are revision op codes.  We are finished with Chair and the Chair Elect positions.  Notable change is that each chair and chair elect is responsible for convention duties as assigned by convention committee.  Next step for us is to start looking at the op codes for appointed positions.  We will have a completed rough draft by June meeting.  We plan on having a final draft by September meeting.

                                                 d.      Convention – Julie

1.       Logistics

a.        Site- Contact and see if we can have September board meeting at hotel.

b.       Audio Visual

Contact hotel to determine organization we might use, pricing

Get board members to bring needed items to save cost.

2.       Agenda

a.        Keynote

Kathleen working on finalizing

                                                b.  Pre-convention

                                                            Committee brainstorming possible schools in Colorado

Springs.  Need two elementary and two secondary

USOC is a go.

On site- Anna has a few in the works

                                                c.  Program

                                                            10 session proposal forms received

                                                            Deadline to get session proposals in is 5/15

3.       Exhibitors/Sponsorships

Renewed current list of 13 interested

                                                            Sent “save the date” to all 2006 exhibitors and all 2007

AAHPERD exhibitors and others

Discussed ways to get more exhibitors and people to visit exhibit area.  Try breakfast or snack, demos, and more dedicated time, to get more people in to the exhibit area.

Julie will ask other state conventions about price

Exhibitor packets to go out in May

4.       Marketing/Register

a.        Website

Will ask Charlotte to put logo/theme on the website

Link from home page

                                                b.  Registration Fees

The fee will go up to $150 for convention and $25 for preconvention.

Will add line about donation to future professional scholarship.

                                                c.  Postcard

                                                            Goal to go out by 5/15

5.       Resources/Events

a.        Awards

Extend deadline to 5/15

Only have a handful of nominations

Ex board decide by June meeting

Letters out to winners by June 4^th

2006 winners will be added to 2007 awards to pick from that group to move on to district

Discussed dinner

            Have a “speaker” to improve attendance

            Add extra charge for awards

VI.        Reports from Appointed Members/Chairs-Chair-elects/Officers (I have requested that written reports be distributed prior to the meeting; verbal reports limited to 5 minutes)*

                                                  a.      ED                                                             Randy Erickson (Randy will not                                                                    be in attendance)

                                                 b.      President                                                     Kathleen Kinkema

Presented to the board in writing

                                                  c.      Past President                                              Diane Kriz

Presented to the board in writing

                                                 d.      President-Elect                                            Anna Mead

Not in attendence

                                                  e.      Lobbyist                                                     Rick Metz (given in the morning)

Presented to the board in writing

                                                  f.      JRFH                                                          Michelle Whittingham

Presented to the board in writing

                                                 g.      Journal                                                        Kathleen Kinkema

Presented to the board in writing

VII. Unfinished Business – None to carry over

VIII.     New Business-  No new business

IX.       Announcements

• Next board meeting is June 2, 2007       
• Central District Convention: April 26-28, 2007 in Overland Park, KS (early bird deadline is 2/10/07)
• COAHPERD Convention: October 10-13, 2007 in Colorado Spring (Sheraton)
• Discussed COAHPERD Action Priorities from the January ’07 Board Meeting.  Submitted in writing to the board.

X.         Adjournment    2:27

Attended by: Diane Kriz, Kathleen Kinkema, David Kriz, Melissa Parachini, Kenny Webb, Suzan Metz , Karla Ferrin, Clayton Ellis, Karen Marley, Jan Kerr, Karla Drury, Sue Barnd, Jamie Morrison, June Harris, Nhu Caiozzi, Anna Mead, Natalie Fromang, Diane Speer, Shelly Ramer, Melanie Hood, Michele Whittingham, Laura Mason, Sue Brittenham, Terry Jones, and Joe Bishop.

COAHPERD Executive Board Business Meeting
January 21, 2006

Mary Lou Miller resigned from the Executive Director position. Shelly Ramer and Diane Speer are in the interim Co-Executive Director position. They are staying on through December to get through the convention and help train the person that steps into the position.

1. Call to Order: 9:27

2. Approval of Minutes (May 13, 2006)

3. Budget
   • Journal - 3 expenses are involved with the journal: layout/press, printing, and mail prep/labels/shipping.
   • Solicitation of advertisings as not been done.
   • Discussion took place about continuing to print the journal or make it available on the website. There is $5,000 to cover the October issue. $1500 to $2000 an issue could be saved by having an electronic version verses a printed version.

4. Reports of Standing Committees
   • Advocacy, Brittenham
     The power point has been completed and reviewed. It will be available on CDs and presented during COAHPERD 2006 Convention.

   • Professional Development, Jones
     Cooperating with Lisa Perry and Denver Public Schools for the Summer Institute. Working on Leadership Academy. Planning to have two concept caravans out in the spring. Want to award the money from central district as scholarships to get students to central districts and nationals. Also looking into awarding 1st year teacher scholarships.

   • Leadership, Kinkema
     Strategic planning: committees will be getting tasks. adding another committee. Effectiveness of the board.

5. Reports of Special Committees / Officers
   • Jump and Hoops, Michelle
     2005-2006 JRFH and HFH Colorado 454 schools completing an event
     $1253,560 gross income Colorado is the highest in our affiliate area

   • Legislative Update, Dave Kriz
     I am talking to Senator Tupa, Representative Benefield and Representative Todd about possible physical education bills and the best strategy for success this year. I am also having conversations with AHA’s Erin Bertoli and Brendan Burns, soliciting their support for all our issues but specifically a “physical education requirement” bill. Senator Tupa would rather not initiate this legislation in the Senate but is committed to co-sponsoring it after the House’s proposal, committee work and, hopefully, floor passage. As soon as a meeting schedule can be confirmed, I will contact Sue Brittenham, Diane Speer, Shelly Raemer, Diane Kris and Kathleen Kinkema.

     Paula Kun from AAHPERD has sent supportive materials that will be helpful in promoting our cause. I have ordered 5 copies of NASPE’s Shape of the Nation report to give to Senator Tupa and Representatives Todd and Benefield. Sue Brittenham will make a motion, today, to purchase 100 copies of this document for all Colorado legislators (35 Senators and 65 House members). I asked Sue Brittenham to open a discussion about the possibility of inviting our advocate legislators (4 if we include Senator Windels- chair of the Education committee) to the Awards dinner during the convention.

     I do not want to give the impression that past vetoed legislation has been forgotten. HB 1237 (recognizing quality PE programs), HB 1021 (requiring an endorsement to teach PE) and HB 1363 (funding after school programs) will be reintroduced this year. With the AHA legislative grassroots network including COAHPERD members, I am confident that our issues will be understood and supported at the capitol in January.

     I plan on attending the convention and giving updates when possible. I hope to make a space near the registration desk to introduce myself to our members as well as take their ideas for future legislation. Thank you for your support as I continue to fight for the mission of COAHPERD at the capitol

   • Convention Exhibits, Laura Mason
     We have 18 exhibitors at this point. Our income is at $6,491. Exhiba-trivia will be taking place.

   • Silent Auction, Sue Barnd
     Need people to help get donations. All money raised goes to funding for students to attend convention.

   • Interim Ed, Shelly Raemer
     75 registrations to date.

     Pre-convention sessions: Finding Magic in Coordinated School Health 4, On Target for Life: CO Archery in Schools 7, Teaching Athleticism to Students and Athletes 9 The Real World Physical Education 20, A Taste of Spark 16, Using Technology to Document Student Learning 10, Teaching Sport Concepts and Skills Tactically 6

     Presider positions need to be filled.

   • Interim Ed, Diane Speer
     Defining the position for the executive director.

   • Treasurer, Suzan Metz

     Budget vs. Spent (actual)
     $65,320.49		$10,943.90
     Net income:		$54,376.59
     Checking		$117,188.38
     Savings		$1,918.56
     Money Market		$17,397.25
     C.D.		$18,820.85

     Motion: I move to accept the budget (Dave Kriz).
     Second: (Kathleen Kinkema)
     Passed unanimously.
     Discussion took place about the different places to house the money that is in the checking account. Changes may take place after 2006 convention.
     There is a change to line item 1650 (Central District Profit Share) should be $6,314.28.
     Friendly Amendment: I propose a friendly amendment to the budget to change the treasure/bookkeeper income to $4,000 (Kathleen Kinkema).
     Second: (Clayton Ellis)
     Passed unanimously.
     Friendly Amendment: I propose a friendly amendment to the budget to increase the lobbyist salary from $7500 to $8500 (Kathleen Kinkema).
     Second: (Sue Barnd)
     Discussion of forgiving membership dues or convention registration fees and funding the TOY’s National Convention expenses if they advance to a district winner will be tabled until the next budget approval meeting.
     Passed unanimously.
     Friendly Amendment: I propose a friendly amendment to the budget on line item 12700 and 12750 to zero for LDC. (nobody was funded) (Kathleen Kinkema).
     Second: (Sue Barnd)
     Passed unanimously.
     Friendly Amendment: I propose a friendly amendment to add $415 to line item 15690 to provide each legislator with a Shape of the Nation Report (Jan Kerr).
     Second: (Karen Marley)
     Passed unanimously.
     Friendly Amendment: I propose a friendly amendment to add two line items to line item 17000 (General Expenses) in the amount of $119.40 for COAHPERD email and $300 for bulk mail (Kathleen Kinkema).
     Second: (Karla Drury)
     Passed unanimously.
     Friendly Amendment: I propose a friendly amendment to the budget to put an amount of $2000 to line item 15100 (Kathleen Kinkema).
     Second: (Karla Drury)
     Passed unanimously.

   • President, Diane Kriz
     Thanks to everyone. Get registered for Convention. There will be a Thursday night meeting to discuss preparation work before the social. The presenter gifts are going to be the women’s bean projects.

   • Past President, Dave Kriz
     Working on filling board positions for next year. Anna Mead is stepping into the president elect position. Making sure convention committees are on task.

   • President Elect, Kathleen Kinkema
     Attended LDC and met with John Salazar. Meet with Ken Salazar’s staff Senator Salazar were very supportive. Learned a lot about legislative advocacy. Have been working on the journal and have made contact with Adams State for College Credit at Convention.

     First meeting *** location to be determined. Notebooks will be traded on Saturday.

6. Convention/Summit Reports
   • LDC
   • TOY (Sue Brittenham) In June I went to DC for a week. Met with the legislators. Mark Udall and Marlyn Musgrave were very supportive and open. In contact with Ken Salazar’s staff. Had the opportunity to present in Wako, TX. Had the opportunity to do a conference in Dallas and will be presenting at Central District and Nationals.
   • CDA Summit Jaime Morison Ideas: ******

7. Adjournment for lunch 12:09

8. Reconvene 12:55

9. Unfinished Business
   
   Motion: I move that COAHPERD fund the purchase of CDs for the purpose of giving an advocacy power point to the COAHPERD members attending the CO State Convention Oct. 2006. The estimated cost is $.50 per CD (Sue Brittenham).
   Second: (Dave Kriz)
   Friendly Amendment: I propose a friendly amendment to state that we will be purchasing approximately 500 cds at $.50 each for the amount of $250 (Dave Kriz).
   Second: (Karen Marley)
   Friendly Amendment: I make a friendly amendment to the first friendly amendment that COAHPERD spend $250 for purchasing CDs (Sue Barnd).
   Second: (Karen Marley)
   Passed unanimously.

10. New Business
    
    Motion: I move that COAHPERD purchase 100 copies of NASPE’s “Shape of the Nation Report of 2006” to distribute to the CO legislators. (Sue Brittenham).
    Second: (Karen Marley)
    Discussion took place.
    Passed unanimously.
    Motion: I move to link the “Teaching Colorado” on the COAHPERD website (Sue Barnd).
    Second: (Karen Marley)
    Friendly Amendment: I move for friendly amendment that COAHPERD will put a link onto their website to the teachincolorado.org for job postings (Karen Marley).
    Second: (Karla Drury)
    Passed unanimously.
    Motion: I move that COAHPERD invite and provide tickets for 4 legislators to the State Convention Awards Dinner on Friday Oct. 20, 2006. (Sue Brittenham).
    Second: (Dave Kriz)
    Discussion took place.
    One abstention.
    Motion: I move to form a committee to research putting the journal online (Dave Kriz).
    Second: (Anna Mead)
    Friendly Amendment: I would like to make a friendly amendment to have Terry Jones and Kathleen Kinkema head the committe (Dave Kriz).
    Second: (Anna Mead)
    Friendly Amendment: I make a friendly amendment with the goal of reporting back at the November meeting (Kathleen Kinkemma).
    Second: (Karen Marley)
    Passed unanimously.
    Motion: I move to accept the proposed contracts for Diane Speer and Shelly Raemer as Co-Interim Executive Director (Sue Barnd).
    Second: (Karen Marley)
    Friendly Amendment: I make a Friendly amendment to increase Shelley Raemer’s salary to $5,000 (Kathleen Kinkema).
    Second: (Karen Marley)
    Friendly Amendment: I make a Friendly amendment to splitting the co-executive director positions (Kathleen Kinkema).
    Second: (Karen Marley)
    Passed unanimously.
    Motion: I make a motion that COAHPERD pay for a full day sub for sub while preparing for the taxes (Jan Kerr).
    Second: (Kenny Webb)
    One Absention.
    Motion: I make a motion that we refund half of the student volunteers’ registration fees (Kathleen Kinkema).
    Second: David Kriz
    Passed unanimously.
    Motion: I would like to make a motion to add an athletic director position to our awards (June Harris).
    Second: (Karen Marley)
    Passed unanimously.

11. Announcements

12. Adjournment 1:48

COAHPERD Executive Board Business Meeting
Holiday Inn DIA
May 13, 2006

1. Call to Order: 12:35

2. Approval of Minutes: Next meeting.

3. Appointment for new treasurer
   Motion: I make a motion to elect Suzan Metz as our new treasurer (Diane Kriz).
   Second: (Matt Mundy)
   Passed Unanimously.

4. Reports of Standing Committees
   1. Advocacy (Brittenham)
      Discussion of national sport and physical education week. Want to post ideas on the web-site again next year. Encourage districts to hire endorsed PE teachers. Matt and Kenny are going to give a 5 to 10 minute presentation of the advocacy power point during lunch on Friday of 2006 Convention. Checking into getting the power point on a CD to hand out to members at convention. Could put the handouts from the convention on the CD. Looking a cost for making the CD and how to fund it.

   2. Professional Development (Jones)
      Reviewed connection with Pat McKinley and NSCA. Review changes in the Concept Caravan. Can be used for staff and professional development; as well as an outreach program to promote COAHPERD and the convention. Starting with two next year and moving to four; all in different areas of the state. Set an early Sept date for first concept caravan in Colorado Springs. Designing a flyer to add to convention program, website, and journal to inform members of the Concept Caravan and the Outreach Workshops. Sign up to help present in certain topics for Concept Caravan.

   3. Leadership (Speer)
      Trying to get operating code organized. Need a strategic planning committee formed of one member of the Professional Development Committee, Advocacy Committee, Leadership Committee and Past President (Minimum) along with a facilitator. Duties: to assess and review the plan for ten, three, and one year, look at the mission statement, look at the structure of the board, and present the changes at the COAHPERD Convention in 2007 for approval from members.

5. Reports of Special Committees / Officers
   1. Legislative Update (Rick Metz)
      • HB 1175 (anti-second hand smoke for employees)Špassed and signed by GovernorŠtakes effect on July 1, 2006
      • HB 1021 (PE teacher endorsement)Š
      • HB 1056 (healthy choices in school vending machines)Švetoed
      • Former president Clinton /AHA convince cola companies to restrict sodas in school vending machinesŠ35 million students will be affected.
      • HB 1127 (athletic training act) pendingŠlicense req
      • HB 1209 (Special Olympics funding) pendingŠstate tax form donation
      • HB 1210 (recreational trails committee) signedŠnew member-Co Great Outdr
      • HB 1250 (ski violation fee increase) signedŠ$1000 fine
      • HB 1005 (all day K funding) vetoed
      • HB 1363 (felony fees to after school programs) pending
      • HB 1150 (start/end times for Colorado schools) IP indefinitely postponed
      • SB 046 (pre-16 educational oversight committee) pending
      • SB 055 (disorderly conduct procedure in schools) signed
      • SB 235 (PERA restructuring) pending. Governor Owens has until June 7 to act on legislation sent to him at the end of the General Session ..Signed legislation becomes law on July 1, 2006

      Significant happenings during this Session:

      • Write lobbyist operating code/action plan/contract
      • PEWORKS committee meetings to assist Representative Benefield (HB 1021 writing, publicity planning, press releases, press conference planning and organization, lobbying strategy planning)
      • Press conference=Joe Bazzanella¹s school with TV coverage (HB 1021)
      • Press conference organization= West Lake Middle school (HB 1363)
      • Track bills with updates to Executive Board
      • Testify/ organize testimony for selected legislation
      • Lobby for legislation with COAHPERD implications
      • AHA connection/ agreement (Democracy Direct alerts)
      • Journal articles to update membership
      • Convention information (booth/brief report at lunch meeting)
      • Plan 2006 convention ³town meeting² session with Mary Lou Miller
      • Organized/attended meeting with Colorado Lieutenant Governor
      • Meetings with Representative Benefield, Representative Todd and Senator Tupa dealing with pending legislation and planning for the future
      • Attend General session days/ committee meetings/ conference
      • Committee meetings when needed (bill debating, voting)
      • Organize/attend meeting with Governor¹s Policy and Initiatives staff
      • Nominate AHA¹s Brendan Burns and Erin Bertoli for COAHPERD awards
      • Write letter supporting using COAHPERD/AHA¹s partnership as a model
      • Constant communication with COAHPERD ED (inclusion in process)
      • Radio interview promoting our legislative program (NASPE)
      • KOA interview promoting physical education and our legislative efforts
      • Attend CTEPA meeting and plan collaboration
      • Organize speakers for Elementary School Citizen Showcase at capitol
      • Publicize e-mail and phone number for availability to members

   2. Treasurer (Cooper)
      As of October 2005:
      Income - $99,900.79
      Expenses - $92,425.00
      Difference - $7,475.79
      Vouchers are going to be helpful to Suzan.

   3. President (Diane Kriz)
      Thanks to all the members for the work that had been done this year. Committee leader’s roles have been helpful. Email through COAHPERD server space is up and running. Sept. meeting location will change. Will be in Castle Rock. Looking into having the new members attend that meeting. Attended the National AAHPERD Convention in Salt Lake City. Sue Brittenham represented us well.

   4. Past President (Dave Kriz)
      Looking at finalizing the convention schedule and getting the registration form out.

   5. President Elect (Kinkema)
      Guidelines and Responsibilities. Thanks for the opportunity to be President Elect and to go to National Convention. Attending the Leadership Development Conference in Washington DC June 21-24. Will be looking into the operating codes from other states and promoting physical education on Capital Hill Day. Thanks to everyone that submitted journal entries. Send items to Kathleen by August 31st for the September journal. Focusing on the strategic planning during presidency. Deadlines for Central District Session proposals - June 15th and the deadline for Nationals - June 1st. Encourage everyone to look at the updated NASPE info on Shape of the Nation.

6. Unfinished Business

7. New Business
   1. First item of business
      Motion: I make a motion to purchase a PC computer for use by the treasurer position that will become the property of COAHPERD (Diane Kriz).
      Second: (Dave Kriz)
      Passed Unanimously.
      Discussion took place.
      Amendment: I amend that the cost of the laptop not to exceed $800 (Matt Mundy).
      Second: (Anna Mead)
      Passed Unanimously.

   2. Second item of business
      Motion: I move that COAHPERD purchase a CardScan business card scanner for the use by the exhibit coordinator and other board members (Laura Mason).
      Second: (Karen Marley).
      Discussion took place.
      Passed Unanimously.

   3. Third item of business
      Motion: I make a motion for a discussion about the email account (Terry Jones).
      Second: (Deanne Parker)
      Passed Unanimously.
      Set up a COAPERD server space. Have the ability to have ten email addresses for $10 a month. Can add more emails for more money. There is no long term contract.
      Discussion took place.
      Motion: I move that COAHPERD pay the $25 start up fee and the $10 a month service fee for the “coahperdmail.org” server subscription (Terry Jones).
      Second: (Deanne Parker)
      Passed Unanimously.

   4. Fourth item of business
      Motion: I Motion for a discussion for the CD’s for the state conference for the advocacy Powerpoint and session handouts (Sue Brittenham).
      Second: (Karla Drury)
      Passed Unanimously.
      Discussion took place about charging the members a small fee for the CD’s.
      Recommended that there is money allocated for the advocacy Powerpoint CD from registration fees.

8. Announcements
   1. Set-up a tour for the executive board who were interested in coming to the capital next fall. (Rick Metz).
   2. Hotel donated our lunch today. This is a possible meal during convention. (Diane Kriz)

9. Adjournment 2:24 pm

Attended by: Diane Kriz, Kathleen Kinkema, David Kriz, Kenny Webb, Jerilyn Wall,
Clayton Ellis, Karen Marley, Jan Kerr, Chris Hooper, Sue Barnd, June Harris,
Erin Smith, Nhu Caiozzi, Scott Ronspies, Elly Naill, Natalie Fromang, Deanne Parker,
Mary Lou Miller, Rick Metz, Jan Lening, Laura Mason , Diane Speer, Sue Brittenham,
Terry Jones, Joshua Skoug, Marty Loschen.

COAHPERD Executive Board Business Meeting
Renaissance ELOB Magnet
January 21, 2006

1. Call to Order: 12:58

2. Approval of Minutes (12/3/05)

3. Guest Speaker: Patricia Morrison-Hughes (Central District Convention Manager)
   • Our bid prompted by Missy Parker (past president- 02) to have Central District Convention in Colorado started back in 2004 when COAHPERD made a proposal to have the Central District convention in Colorado. Central District accepted our proposal over Wyoming. Patricia was then appointed manager of the convention.
   • Central District convention is like our state convention, only with 9 states in total involved.
   • Colorado has 20 presenters at Central District Convention.
   • Pre-Convention will be on the 22nd of March. Leading the way for the pre-convention are the founders of adventure-ed the Rohnke’s. This is a great opportunity to see them, because they are touring days are slowing down. You need not be a member of COAHPERD to attend pre-convention.
   • The keynote speaker at the Central District Convention will be Erik Weihenmayer. Eric is the blind man that climbed Mt. Everest. If you were at the state convention in 2004 you heard his guide speak. Eric is very expensive and the Central District Convention is still looking for sponsors to cover the cost of bringing him to Colorado to speak.
   • Patricia is asking everyone to spread the word on the off-site tours. This is a great opportunity for people that are not from Colorado to experience our beautiful state. These expeditions are run through a private company.
   • Patricia is still looking for donations of items to be sold in the silent auction. If you have anything that you would like to donate, contact Patricia. All proceeds from the silent auction go to Boulder Expand.

4. Reports of Standing Committees
   • Advocacy (Brittenham)
     • 14 people volunteered to help Rick Metz testify in support of House bill 1021.
     • Viewed Power Points Matt Mundy put together.
       PE4Life had many presentations that can be used for Board Meetings, parent information, and advocacy for our programs.
     • Kenny Webb will send the final copy of Aurora Public Schools Power Point, and the Committee will review by next meeting.
     • Scott will put collected info onto PE Central
     • Marty will check into PE4Life to see when they will be updating their statistics. Also she will check to see if they would supply CD/DVD of power points for the 2006 COAHPERD Convention.
     • At, 2006 COAHPERD, convention we will do a presentation, during lunch, to inform our members how to download power point from the website, and how to customize it for their own needs.
     • Goals - To have a link from the COAHPERD site to, PE4Life Power Points, NASPE Advocacy sites, and PE Central

   • Professional Development (Jones)
     • Live Meeting is going to be drop due to the cost ineffectiveness of the program.
     • Find and setup “topic experts” for Concept Caravan. We need to have names, interest, and email, phone numbers, time frame, can cost of presentations.
     • Setup 4 corner workshops. We need to draft a letter to PE district Coordinators about possible sessions. We also need to setup a link on the web page to the experts in each category.
     • We need to create a letter for Superintendents, Athletic Directors, and PE curriculum coordinators about the opportunities for professional development to come district. Cost for these workshops will still need to be determined.
     • Contact Universities and CDE about possible credit for participating in workshops, and also how to fund these workshops.

   • Leadership (Morrison)
     • Operating Codes
       1. Continue to Review and Revise
       2. Discussed Additions
          1. Board Meetings
             • Protocol
             • Progression of issues
             • Transition from Board to Board
             • Set alternative dates in case of inclement weather
             • Copy of forms used at board meeting
          2. Clarify Board member responsibilities
     • Awards
       Follow up award recipients with press releases to local media, newspapers, and/or district newsletters.
     • Website
       Try to make the navigation around the COAHPERD site easier
       Add operating codes to the website

5. Reports of Special Committees / Officers
   • Legislative Update(Rick Metz)
     HB 1021, a bill from Representative Debbie Benefield, require school districts to only hire endorsed Physical Educator to teach PE classes in their schools, has passed the Education House committee. Many people, including Mary Lou Miller, Terry Todd, Judy Cooper, Aaron Bertoli and Stacey Fowler came forward to testify for the Bill and all made strong points for the endorsement need in Physical Education. The only concern by a couple committee members was the fact that small districts may have difficulty complying in the near future. A compromise was reached and the requirement and the requirement would not be measured until 2010. I talked with Brendan Burns, AHA Grassroots network contact and will send a legislative alert to all CoAHPERD. I will ask them contact their representative voicing support for this Bill. A press conference has been planned January 23rd from noon to one o'clock at Joe Bazzanella's elementary school. Representative Benefield, House Colleagues, Howard Griffith and several other speakers will promote quality Physical Education and House Bill 1021. Joe's students will demonstrate Physical Education activities for the press. Everyone is welcome to attend and show support for this event. Today I will take the executive board to contact a legislative representatives using CoAHPERD website. I will also hand each board member a flyer outlining the legislative process and facts about our government leaders. I am planning a meeting with Colorado's Lt Governor with the House Representative Todd, to ask for support of Physical Education in our State. We will also take this opportunity to educate our leaders about quality Physical Education practices. Some "up coming" issues which CoAHPERD may have a position are the SAR report to parents form and all day kindergarten. I am going to organize a tour of our capital for any of our executive board members who might be interested. Look for the ALERT in your email inbox and the coverage of the press conference.

   • American Heart Association (Michele Kiminau)

   • Journal Update (Rochester)
     Reminder to all board members, turn in your articles for the next Journal. The deadline to turn those in is January 31, 2006. Kristine has stepped down as editor for the Journal. We need to find someone that is willing to take on this task.

   • Treasurer (Cooper)
     Mary Lou Miller gave us the 2006 Budget Report.

   • Convention Exhibits (Mason)
     During the 2005 CoAHPERD Convention in Breckenridge, we had 22 exhibitors. They have given us feedback that convention was a very positive experience. They liked the fact that all professionals had to walk by their booths while in line for lunch. Next year the exhibitors will need to be charged more so that CoAHPERD can make a profit off of the space rented. Seven of the exhibitors that were at the CoAHPERD convention will be at Central District Convention.

6. President (Diane Kriz)
   • AHA -
     Of the 571 registered schools
     23 have already cancelled
     34 have completed, or we have received at least part of their donations
     And 514 are still scheduled to do an event this year.

     I do not have a revenue report from the 34 completed schools.

   • The latest information on our Childhood Obesity Campaign....
     
   • If you missed the Nick News special with Former President Clinton on Nickelodeon, you can watch the special on Turbo Nick! Log on to http://www.nick.com/turbonick/, click on "Nickclusives," select "Nick News" from the list and scroll until you find "Fight to be Fit."

   • Lesson Plan for Teachers - The lesson plan that accompanies the episode has been posted on the alliance website (http://www.nickjr.com/teachers/lesson_plans/fight_fit.jhtml?_template=t Teachers). This is a great way to tie in technology into your upcoming Jump Rope or Hoops for Heart event. Please take a look at it! And remember, the website for our childhood obesity campaign is www.heathiergeneration.org/kids. It is worth a peek!

   • Rep. Benefield is working with us to unite with PTA. She has created a “Member to Member” group specifically for COAHPERD. Dues are $15 a year and allows for a reduced rate for the Conference Feb 3, 2006
     
   • 2006 Convention will be at the Holiday Inn DIA Oct 19-21. They are very excited to work with us again. They are planning to write a letter explaining the reasons for the problems we had two years ago and give assurances for a great convention this time. They have given a guarantee of satisfaction.

7. Past President (Dave Kriz)
   • The 2005 CoAHPERD Convention located in Breckenridge Colorado made a $9,220 profit.
   • There are only three more board meetings before next convention, and there is a lot of work that needs to be done.
   • Compiled a list of requested sessions from the evaluation forms, and will email those out to the board. There is a big emphasis on the need for more health and secondary sessions.

8. President Elect (Kinkema)
   • For the Pre-convention in 2007, the emphasis will be on health. I have already spoken with Lisa Perry at CDE about this.
   • I need ideas for a site for the 2007 convention.
   • I am looking for subjects for an assessment that will be done on the NASPE standards for traverse walls.
   • There will be an article in the Denver Post about cutting specials, please write letters to the editor or your state representative, to advocate for your program.

9. Executive Director (Miller)

   Subject	Categories
   Prepared presentation for State School Board	Advocacy
   Create data base new members for AHA via Rick Metz	Advocacy
   Attended meeting to determine the content and order of testifying on House Bill 1021	Advocacy
   Testified at the State Capitol on House Bill 1021 representing COAHPERD-child safety/litigation	Advocacy
   Mail the evaluations to Adam State	College Credit
   Post grades when grade roster comes in	College Credit
   Follow up with people who were missing part of Adam State credit required materials	College Credit
   Mailed all checks and credit card registrations to Adam State	College Credit
   Mail in Adam State credit papers with checks	College Credit
   Download Ventrilo for online live chat	Communication
   Monthly COAHPERD mail pick up from Denver Post Office	Communication
   Communicate with officers 2006 Board	Communication
   Contact 2006 Board update info	Communication
   Contact membership via email with CDE, COPAN information	Communication
   Reviewed Budget Statement	Financial
   Worked with Lisa to reconcile Budget line items	Financial
   Deliver mail and checks to Lisa	Financial
   Maintain databases membership, Board, past presidents, presenters	Membership
   Continue to update email addresses for current members	Membership
   Added new email addresses to distribution lists 12/30/05	Membership
   Add new memberships	Membership
   Draft letter of support for NASPE	National/Central District
   Respond to AAHPERD/NASPE regarding LDC and National convention	National/Central District contact
   Solicit chairs for Central District	National/Central District contact
   Requested update on website of current president, meetings, directions	Web site
   Update website with web master on going	Web Site

10. Unfinished Business

11. New Business
    • Motion - To spend $45 to fund the next three months trial version on Ventrillo.
      Brought by Terry Jones. Motioned by Kinkema. Second by Dave Kriz.
      Vote- Motion passes unanimously.

    • Motion - CoAHPERD uses a portion of our student scholarship fund to sponsor future professionals to attend Central District Convention.
      Brought and Motioned by Jones. Second by Caiozzi.
      Amendment to the motion- $253 from line item #16200 and an additional $147, for a total of $400 to be utilized for 8 $50 student volunteer scholarships for the 2006 Central District Convention.
      Vote- Motion passes unanimously.

12. Announcements
    • NASPE will announce an association, made up of many of the top organizations in our field, which will promote Coaches.
    • We still need a board member to volunteer to teach an activity at our next board meeting.
    • All board members should check the website for the minutes from our last board meeting. Print them out and bring them with any changes that need to be made.
    • There are still several Board positions available. We are looking for a Journal Editor, Exhibits Coordinator, and a JRFH Coordinator.

13. Adjournment 2:59 pm