COAHPERD

COAHPERD Executive Board Business Meeting – January 26^th, 2008

 

I.            Call to Order  12:41

 

II.         Approval of Agenda – January 26^th, 2008

Motioned by Sue Barnd

Second by Deanne

Agenda is approved

III.       Approval of Minutes – November 10^th, 2007

Minuets approved with the amendment to the motioned passed on the second new business item.

IV.       Budget

COBiz

            Checking                     $78,007.22

            Money Market             $25,072.24

            CD                               $25,204.05

CSECU           

            Savings                                    $1,940.26

            Money Market             $18,021.47

            CD                               $20,006.78

Report of line items submitted to the board in writing

Submit Board travel vouchers on May 31st

 

V.         Reports of Standing Committees

                                                 a.      Advocacy – Clay Ellis

 

                                                b.      Professional Development – Terry Jones

Silent Auction

            Letter to go out soon about donations for Silent auction. 

            Contribution sheet to be accompany with letter

            Each Board member to silicate one donor

Money to be used for future professionals to attend convention and central district

                                    Web Designer

                                                This group works with non-profits

                                                Similar to Myspace

We can modify the site to look the way that we want it.  After being trained Two people trained

Management tools, the ability to post videos, PowerPoint’s and others

$3,500 to build the website

$50 a month to run

April 1^st should be when it is up and running

                     Web editor will be a presidential appointed position

         Coming Up

                     First tee PGA Golf Curriculum

                     Dance All Day

                                                 c.      Leadership – Deanne Parker

Restructoring committee to make it an oversite committee

            Still Finish op codes and by laws

            Oversee the journal

                        Articles and advertisements

            Assist convention committee

            Assist all other committees including the executive committee

                                                d.      Convention-

Keystone versus Crown Plaza for this convention

No go at the OTC

 

 

VI.       Reports from Appointed Members/Chairs-Chair-elects/Officers (verbal reports        limited to 5 minutes)*

                                                 a.      ED                                                                        Randy Erickson

Joint projects the pulse is a newsletter and has Jump and Hoops totals.  Michelle and Diane should be ranked for dual Events

Talked to other ED’s about CVENT

Transitioning into using this service

                                                b.      Treasurer                                                   Suzan Metz

Submitted in writing to the board

                                                 c.      President                                                   Anna Mead

Trying to get convention site chosen

                                                d.      Past President                                            Kathleen Kinkema

Complied evaluation information

CVENT discussions

Randy’s evaluation done

Convention manager is on hold

Session proposal forms for next convention

CD Advocacy committee

Teachers of the year will be recognized at CD

Sally Shear discussions to have CD in 2012

                                                 e.      President-Elect                                          Karen Marley

Diane Schock has won CD AD of the Year moving on to AAHPERD

NASPE and NIAAA are putting together a exemplimary AD position.  Similar to Stars for AD’s. 

Articles brought in for coaches.

                                                  f.      Lobbyist*                                                   Rick Metz

                                                 g.      Joint Projects*                                           Melanie Hood

                                                h.      Journal                                                       Terry Jones & Joe Bishop

Submissions for articles are needed a month in advance.  Human Kinetics will be handeling the Journal.  Trying to link it up with the launch of the new website.                                         

 

VII.     Unfinished Business – any carryover from November meeting

 

VIII.    New Business

                  Megan Stenbeck is the new parliamentarian

 

Motion to co-sponsor the 2012 Central District convention in Colorado Spring

      Motioned by Kathleen Kinkema

      Second by Sue Barnd

      Motion Passes with an abstain from Kathleen Kinkema

 

Motion to move $25,000 from the checking account to the Money Market account.  Susan and Randy will do a cash flow analysis and develop a strategy and report by the next meeting.

      Motioned by Sue Barnd

      Second by Karen Marley
      Motion Passes

 

Motion to contract with CVENT for convention registration for 4 years

      Motioned by Brent Berninger

      Second by Karen Marley

            Motion Passes

 

Motion for COAHPERD to give the treasure permission to send card/gifts to any former or current board member as executive committee sees fit.  Not to exceed $100

            Motioned by Anna Mead

            Second by  Kathleen Kinkema

            Motion Passes  

 

IX.       Announcements

• Next board meeting is April 19th, 2008  
• Deadline for journal items, articles: January 2008?
• Central District Convention: March 6-8, 2008 in Omaha, Nebraska (early bird deadline was December 31, 2007)
• AAHPERD National Convention: April 8-12, 2008 in Fort Worth, Texas (early bird deadline was January 15, 2008)

 

X.        Adjournment 2:26